If you are a photographer, florist, event planner or hair stylist, you have many tasks that need to be completed every day. From sending emails to scheduling appointments and events, there are many tasks you need to manage on top of your actual service. With so much to do, you may be wondering how you can stay organized.
Taking steps to stay organized will improve your efficiency and allow you to get more done. Here are four organization tips for creative business owners.
1. Set Aside Time for Responding to Emails
As a small business owner, you probably need to manage and respond to a lot of emails every day. Without a proper strategy to respond to emails, you can become overwhelmed quickly. One way to manage your time spent responding to emails is to set aside one or two periods each day that are dedicated to emails. For example, you could consider checking them first thing in the morning and at the end of the day. Try to avoid always checking your emails, as this will take your attention away from your other work.
When you open an email, make sure to respond as soon as you open them, so they don’t get lost in your inbox. If there are additional items you need to complete after reading the email, add it to your to-do list. Also, categorizing your emails using folders will help your inbox stay organized. This way, you can look up information related to different clients or projects in a quick manner.
2. Keep Your Calendar Events in One Place
Keeping your calendar organized is crucial when you own a creative business. Because you’re meeting with a variety of clients often, you need to have a system for updating your calendar and scheduling appointments.
Whether you choose to use a paper calendar or an online app, make sure you have one location where you write all of your events for the day. Depending on your workload, you may need to decide if it is easier for you to keep a calendar for the entire month or to create a weekly or daily schedule. Use your calendar as a way to compile your to-do items and to cross off each task as you complete them.
3. Use To-Do Lists
Having a daily to-do list can help you organize your creative business tasks. Use your to-do list to prioritize tasks by placing letter A next to tasks that must be completed first and letter B or C for lower priority tasks. Having a list when you start your day can prevent you from wasting time on tasks that are a lower priority. When you create a to-do list, you can time block your day to group related tasks, too.
Our workflow management app will give you the flexibility of leaving your to-do list up to us. You won’t need to remember anything on your own — such as whether you need to schedule appointments, post photo galleries to your website, hold meetings or anything in between. Use our app to create lists of tasks for each one of your clients, then check them off as you move forward. This way, you can focus on one job at a time and keep customer satisfaction as high as your efficiency. You can even test it out with a 30-day free trial!
4. Choose a Customer Relationship Management System
If you find you’re spending too much time managing the business side of your creative company, it may be time to invest in a customer management system. Finding a high-quality management system can help you keep all of your customer information in one location. Managment systems often include calendars, automation, lead tracking, email scheduling and much more. With all of these services in one place, you’ll be able to stay organized.
Stay Organized With Táve
If you need help staying organized, consider using a business management system like Táve. Táve is a one-stop software app that can help you stay organized and improve your efficiency. Features like email scheduling, lead tracking, calendars and automation will help keep your small creative business organized. Let Táve help you stay organized — sign up for a free 30-day trial today.