A long standing request from our Australian photography studios has been to support the inclusive GST tax used there. With our Australian members recently breaking up the three-way tie with our friends in Canada and the United Kingdom as our second largest national user base, it is high time for us to comply!

To set a tax as inclusive, you’ll need to head to the Taxes page in Settings. Since this setting would cause previous totals to be incorrect if applied to existing quotes and orders, it will only apply to newly edited quotes or order revisions (if you’re not familiar with order revisions, check out the eraser icon, the second icon at the top right of the order viewer, to create and view order revisions after booking).

Order Viewer showing Inclusive Taxes

This gets displayed much as you’d expect in Client Access, with the inclusive taxes coming after the order total. Here’s an example tax invoice printout generated from Client Access:

Order Printout with Inclusive Taxes

With this release we appear to be in full compliance with the ATO requirements for tax invoices and rounding. Their tax invoice examples show a separate column for per-item GST totals, instead of listing the total amount for the invoice as we do, but our reading of the requirements for sales over $1,000 (as laypersons in Australian taxation) support this approach.

Published as part of Release 2014.1 on January 21st.

It’s tax time in the U.S. and today’s 2012.3 release focuses on financial features your accountant will love.

General & Recurring Expenses

Expenses no longer need to be included as part of a job’s ledger. Now when you click on the New Expense button on the homepage, you’ll go directly to the general expense editor. This is a great way to track equipment purchases, rentals, memberships, insurance costs, etc.

Many general expenses are recurring; things like rent, an Adobe Creative Cloud subscriptions, your PPA dues, and of course your Táve subscription. You can configure these recurring expenses in Settings.

Any recurring expenses you set up will be created at 8am studio-local time on the day they’re due to occur.

Income Statement

Also known as a Profit And Loss Report, your income statement is a clear and concise way to easily view the financial health of your studio.

If your taxes involve itemizing and deducting the cost of doing business, this report will be a huge time saver. If you report your assets, clicking on a grey chevron next to a category total will take you to the expense report for that category, making it easy to figure out when you purchased each item.

Initially, all of your existing expenses will be filed under “Other Expenses” but you can reassign them using the expense editor. You can configure your expense categories in Settings, look for the icon in the Lists section.

Expense Reports

Now that you’ll be entering in far more expenses, we’ve put together two new reports to help you monitor your spending.

The first report, Expenses by Category, lists all your expenses in the selected date range and groups them by category. The Income Statement has links to each category on this report as well.

The second new expense report, Expenses by Month, provides a chronological list of your expenses. Even though expenses are grouped by month, you can still use the date filter to review the total for any period, from a single day to all time.

All three new reports are vital when it comes time to prepare your annual taxes, so we’ve added a new Print Report button to make it even easier to pass this information on to your accountant.